Features

Every stage of the studio, in one place.

Kilnflo is built around the whole path a piece (and a payment) takes through your studio, not just the kiln calendar.

Kiln scheduling Piece tracking Class bookings Notifications Automation & tagging Member billing Public firing & clay Your studio's look

Kiln scheduling

Every kiln, one calendar.

Schedule bisque and glaze firings across as many kilns as you run. Mark a kiln offline or in maintenance, and see exactly what's queued for each one. No more cross-checking a whiteboard against a notebook. Don't fire in-house? Skip this pillar entirely: nothing else in Kilnflo depends on it.

  • Multi-kiln calendar, every kiln you run in one place
  • Kiln status: online, offline, maintenance, needs repairs
  • Bisque and glaze queues tracked separately
  • Add pieces to a load straight from the piece list
  • Optional: studios that outsource firing can skip it entirely
yourstudio.kilnflo.com/dashboard/kilns

Kilns, today

Kiln 1Glaze firing, Thu
Kiln 2Loading
Kiln 3Maintenance

Piece tracking

Made to collected, visible the whole way.

Students and members log a piece at the bench with a QR code, no app, no login. From there it moves through the same stages your studio already uses, and the person who made it can check the status themselves instead of asking you.

  • QR intake at the bench, per class or open-shelf
  • Stages: submitted → bisque → glaze → ready → picked up
  • Photos attached at intake for identification
  • Public tracking link, no account needed to check status
yourstudio.kilnflo.com/track/8k2p9

Maya's mug, status

Submitted, 12 SepDone
Bisque firedDone
Glaze queueIn progress
Ready for pickup—

Class bookings

Slipping & scoring

Bookings that don't need a membership.

An embeddable widget for your own website. Anyone can book a class and pay as a guest, no account, no separate booking tool, no percentage cut on top of what you already pay for payments.

Still being built.

  • Guest checkout, book and pay without an account
  • Discount codes for promotions or regulars
  • Gift certificates, issued and redeemed in-app
  • Class types and one-off workshops, same system
yourstudio.kilnflo.com/book

Upcoming classes

Wheel Throwing, Wed6 spots left
Hand-Building BasicsFull
Glaze Workshop, SatBooking open

Notifications

Nobody has to ask "is it ready?"

The moment a piece is marked ready, an email goes out automatically, unlimited on every plan. Add SMS on top: each plan includes a monthly allowance, with top-up packs if a busy month needs more.

  • Unlimited automatic email on ready-to-collect
  • SMS included monthly, top-up packs available anytime
  • Resend confirmation from the dashboard, one click
yourstudio.kilnflo.com/dashboard/notifications

Sent today

Email: Maya, ready for pickupSent
SMS: Jordan, ready for pickupSent
Email: resent to MayaSending

Automation & tagging

Rules that run themselves.

Every studio has its own quirks: a glaze that needs a second firing, a piece flagged for repair, a member who wants a text instead of an email. Build rules for exactly that, instead of one hard-coded "ready" email for everyone.

  • Auto-tag pieces from intake form answers, no manual flagging
  • Rules trigger on stage, tag or piece type, any combination
  • Notify staff, members, submitters or a specific contact
  • Email, SMS, or both, your own subject and message text
  • Full automation history, so you can see what fired and when
yourstudio.kilnflo.com/dashboard/automations

Active rules

"Needs repair" tag → email staffActive
Glaze fired → SMS submitterActive
"VIP" tag → SMS + emailActive

Member billing

Slipping & scoring

Charges that tally themselves.

Members register their own firings. Weight gets recorded at drop-off or pickup, whichever your studio does, and the charge is calculated against your rates automatically: wallet balance, card-on-file, or a monthly invoice.

Still being built.

  • Wallet balance with top-ups and card-on-file
  • Per-firing and monthly billing, your choice
  • Spending history members can see themselves
  • Billing drift detection catches mismatches before month-end
yourstudio.kilnflo.com/member/billing

Maya's account

Wallet balance$42.50
Firing charge: 2.1kgAuto-tallied
Monthly invoiceGenerating

Public firing & clay ordering

Slipping & scoring

For studios that go beyond members.

Take in firing-only work from people who aren't members, billed the same way as everything else. And let members order clay through the studio instead of chasing a separate supplier relationship.

Still being built.

  • Public drop-in firing intake, no membership required
  • Billed and tracked exactly like member work
  • Clay order rounds with supplier catalogues
  • Member requests reconciled against what arrives
yourstudio.kilnflo.com/dashboard/public-firing

This week

Public firing: drop-off loggedDone
Clay order roundCloses Friday
Supplier catalogueSynced

Your studio's look

Members see your studio. Not ours.

Your logo, your colours, your own subdomain. Multi-staff logins so the whole team can work from the same dashboard with the right level of access.

  • Custom logo, brand colour and subdomain
  • Multi-staff accounts with role-based access
  • Printable QR posters, branded per class
yourstudio.kilnflo.com/dashboard/settings

Studio settings

Subdomainyourstudio.kilnflo.com
Logo & brand colourApplied
Staff accounts3 active

See it on your studio

Let's talk.

Questions about any of this? Email us and we'll get back to you.

hello@kilnflo.com Or use the form